Rent Space at the Fellowship

Have you been thinking about hosting an event or holding a class but your home is too small?

Consider renting one of the rooms at the Fellowship.


General Information:

Fellowship of the Inner Light - Fellowship Center (FIL) makes available to the public a variety of meeting rooms on a rental basis. The use of these spaces is subject to the policies of FIL. Those rental policies are provided below.

Categories of Renters:

Members: Members are active regularly participating members of FIL.

Others: Others will be defined as inactive members returning, new members, or non-members.

Rental Space Use Limitations:

FIL seeks to provide access to affordable facility use. In order to maximize the availability of its rental space, FIL reserves the right to place limits on the use of its public meeting rooms and sanctuary.

FIL reserves the right to offer its meeting rooms to groups and organizations whose values are consistent with the values of the church. FIL will prioritize requests for space on this basis.

Storage Space:

No storage space will be provided as part of the standard rental agreement. If storage space is requested, a separate fee will be negotiated. Storage space is extremely limited within the building so very few requests for storage will be able to be accommodated. Renters are expected to remove all materials from the facility between events.

How to Request Rental Space:

1. Pick up a Room Use Request Form from the FIL Office, or download it directly from this web page below. Complete the form and return it to the attention of the office administrator.

2. FIL will process the request and will notify you by mail within 10 days regarding the availability of space. If the requested rental space is available, the user will sign a rental agreement, proof of insurance form, and liability waiver form.

3. Return the signed rental agreement, along with payment and proof of insurance within 10 days. For recurring rentals, the rental agreement will cover one year and the first and last month's rent will be due with the rental agreement.

Rental Rates for Weddings (includes reception):

Number of People	Rental Rates*
Renter	Member	Other
10 or Under	Donation	$25/hr Min 2 hours
11 to 25	Donation	$50/hr Min 2 hours
26 to 50	$25/hr Min 2 hours	$100/hr Min 2 hours**
51 to 80 (max capacity)	$50/hr Min 2 hours	$150/hr Min 2 hours**

*	Does not include $50 damage / cleaning / key deposit, which is due upon reservation
**	$50 fixed cleaning fee, if there is a Reception
	Add $15 per hour to hire a Sound Board operator. Microphones and Background Music only; not a Dee-Jay service.
	No throwing of rice, confetti, birdseed, etc. inside the church. Birdseed only outside the building.

Rental Rates (other than weddings):

Room	Capacity**	Rental Rates*
Renter		Member	Member	Other	Other
Activity		Spiritual	Non-Spiritual	Spiritual	Non-Spiritual
Sanctuary	100	Donation	$15/hr or $100/day	$15/hr or $100/day	$20/hr or $200/day
Musical Instruments	N/A	Donation	$20/use	$30/use	$50/use
Sound System	N/A	Donation	$15/use	$20/use	$30/use
Upstairs	30	Donation	$10/hr or $25/event	$10/hr or $25/event	$15/hr or $50/event
Youth Room	10	Donation	$5/hr or $20/event	$10/hr or $25/event	$25/hr or $50/event
Kitchen	2	Donation	$5/use	$10/use	$20/use
Small Meeting Area (Lobby)	10	Donation	$10/use	$5/hr or $15/event	$8/hr or $25/event

*	Does not include $50 damage / cleaning / key deposit, which is due upon reservation
**	Room capacity will vary with setup arrangement

Security Deposit:

A security deposit of $50 will be charged for each rental. This deposit will be refunded provided the renter has left the meeting space in good condition and the church key is returned. Leaving the church in good condition includes removing all event materials, taking care of trash, turning off lights, and locking the facility when your event is over.

For recurring rentals an additional security deposit will be requested each time the meeting space is not left in good condition. FIL reserves the right to end a rental agreement with any organization that fails to leave the meeting space in good condition.

Food and Drink Fee:

If a significant amount of food or drink will be served at the event (e.g. dinner or reception), in addition to the Room Rental, a Kitchen Rental will be required, plus an additional nonrefundable deposit of $100 (covers carpet cleaning fee). If Lessee wishes to utilize the Church's kitchen, the Lessee is responsible for cleaning all kitchen utensils and returning them to their original location.

No food or drink may be served in the Sanctuary without prior approval from the church.

Room Setup/Cleanup Times:

Standard setup/cleanup times for small meeting rooms are 15 minutes before and 15 minutes after the rental period. For the Sanctuary the standard setup/cleanup time is 30 minutes before and after the scheduled rental period. Please factor your additional setup/cleanup time requirements into your booking request.

Rental Agreements:

Rental Agreements must be signed and returned to FIL within 10 days of receipt. Reservations for which a signed rental agreement and payment have not been received are subject to cancellation at the discretion of FIL.

Noise:

FIL reminds renters that the church is a multi-use facility. Restrictions on the volume of music or other noise-generating activities will be maintained to permit multiple activities to occur simultaneously, and to allow the church office to function without interruption.

Payment Terms:

Payment is due in full at the time the Rental Agreement is signed, no later than 21 days after the reservation has been confirmed. Bookings that are made less than three weeks prior to the scheduled event must be paid in full within 48 hours of receiving the reservation confirmation. At the discretion of the church administrator, organizations that rent facilities throughout the year may pay rent in advance on a monthly basis.

Fee Waiver:

Fee waivers may be granted in cases where the rental fee would prohibit offering a unique and beneficial service that furthers the mission of FIL and its ministries, and is unavailable elsewhere in the community. Fee waivers are granted at the discretion of the FIL Board of Directors on a booking-by-booking basis.

Refund Schedule:

FIL will issue refunds for canceled reservations according to the following schedule:

• More than 21 days before the scheduled reservation: 100%
• 14 to 21 days before the scheduled reservation: 50%
• Less than 14 days before the scheduled reservation: 0%

Room Use Request Form
Terms, Room Rental Agreement